Legal value of handwritten mention in contracts
The legal value of a handwritten mention is null in 99% of cases
With the digitization of documents, the place given to handwritten mentions is (finally) questioned and this is a good thing. Let us announce it now: they are useless in all documents with two exceptions. This means that their usefulness was already almost zero in the paper world and therefore a fortiori in the digital world. So streamline your procedures, the signature alone is enough for almost all your documents.
When is a handwritten mention required?
For an acknowledgement of debt
In France it is required by law in the case provided for in Article 1376 of the Civil Code which provides, in particular for acknowledgements of debt:
An act under private signature by which only one party undertakes to pay him a sum of money or to deliver to him fungible property is proof only if it includes the signature of the person who subscribes to the undertaking and the mention, written by himself, of the sum or quantity in letters and figures. In case of difference, the deed under private signature is proof for the sum written in full.
For a bond
It is also provided for acts of surety by the Consumer Code in two of its articles, Article L314-15 which provides:
A natural person who undertakes by private deed as guarantor for one of the operations covered by Chapter II or III of this Title shall precede his signature with the following handwritten mention and only with it:
“By vouching for X…, up to the limit of the sum of… covering the payment of principal, interest and, where applicable, penalties or late payment interest and for the duration of…, I undertake to reimburse the lender the sums due on my income and property if X… does not satisfy it itself. “
and article L314-16 which specifies:
Where the creditor applies for joint and several security for one of the transactions covered by Chapter II or III of this Title, the natural person acting as guarantor shall precede his signature with the following handwritten statement:
“By waiving the benefit of discussion defined in Article 2298 of the Civil Code and by binding myself jointly and severally with X …, I undertake to reimburse the creditor without being able to demand that he first sue X … “.
Exceptions to the handwritten acknowledgement requirement
The authentic deed (signed before a notary)
However, even in the cases mentioned above, handwritten or electronic information is useless if the deed is authentic (signed before a notary) as provided for in Article 1369 of the Civil Code :
The authentic act is that which has been received, with the required solemnities, by a public officer having competence and capacity to act.
It may be drawn up on electronic media if it is drawn up and kept under conditions laid down by decree of the Council of State.
When it is received by a notary, it is exempted from any handwritten mention required by law.
The act of suretyship under a residential or mixed lease
In addition to the authentic deed, the requirement of a handwritten mention in the deed of guarantee has a second exception: the commitment of the surety in the context of a residential or mixed lease. Indeed, this obligation was abolished by the ELAN law of 2018, which specifies in its article 134 :
The first sentence of the last paragraph of Article 22-1 of Law No. 89-462 of 6 July 1989 to improve rental relations and amending Law No. 86-1290 of 23 December 1986 is worded as follows: “The natural person who acts as surety signs the deed of guarantee showing the amount of the rent and the conditions of its revision as they appear in the rental contract, an explicit and unequivocal statement expressing its knowledge of the nature and extent of the obligation it is entering into, as well as the reproduction of the penultimate paragraph of this article. »
From now on, the particulars must simply be integrated into the contract and a simple signature is sufficient for their consent.
In these cases, can the word “handwritten” be entered electronically?
Yes, this is provided for in Article 1174 of the Civil Code which states:
Where a writing is required for the validity of a contract, it may be drawn up and kept in electronic form under the conditions set out in Articles 1366 and 1367 and, where an authentic instrument is required, in the second paragraph of Article 1369.
Where a written statement is required by the person who binds himself, the latter may affix it in electronic form if the conditions of such affixing are such as to guarantee that it can only be made by himself.
In short
The handwritten mention is mandatory only for an acknowledgment of debt or a deed of guarantee when these are carried out under private signature and the deed of guarantee is not integrated into a residential or mixed lease. For this to be entered electronically, it is therefore necessary to have recourse to a trusted third party such as Docage to prove that this mention has been entered by the person concerned.
In all other cases the requirement of a handwritten or electronic entry of the words “Good for agreement”, “Read and approved”, “Received by hand” or other is legally unnecessary.
How Emilie transformed her HR department with the electronic signature
How I reduced working time in our HR department with Docage by 18%
I am HR, replace the “R” by resources, relationships or wealth, it does not matter to me, I am the “H” that has always motivated me. I’m not saying it’s the easiest letter, but it’s a damn living ground and it’s good because I like change. This is my fifth company in my 20-year career. When I took up my new position, I had to respond to the needs, problems and well-being of employees, from hiring and firing, to payroll and contract management. Having a strong taste for optimizing processes, whatever they are, I mean that in my personal life I have the same flaw, I quickly felt the loss of time and energy that reigned in the service. Mainly due to the management of paperwork, yes it seems incredible in a company like ours that has its own IT department, collaboration solution in the cloud and the whole array of modern tools.
So I looked for a solution to remove this paper, which often had only one purpose: the need to keep an original. And what is an original? It is a document with a signature. So if I summarize the situation: all our contracts, hourly statements, briefing notes to employees were all the basis of digital documents and all ended up being… materialized and in several copies please. All to keep a signature. A heresy when you think about it, but the rule in all the companies where I worked so nothing abnormal at first glance.
The click came to me by signing my new insurance contract by electronic signature. But yes, that’s the solution. Not that I had ever used the electronic signature as such, I also had my certificate on my small USB stick that I used to sign our documents in-house, but I had never thought of using it externally, and it changes everything.
So I looked for a unique solution to sign internally and externally and I selected Docage for the simplicity of the process and the fact that anyone can sign our documents without the need to create an account. Being able to sign with an SMS code makes handling accessible to everyone, including people outside the company and our applicants. A good first phone contact also confirmed my choice.
So what has changed in our HR department? If I say everything you will think that I am exaggerating, and well I too in your place, but it is true.
That is after three months where we are and where I am. The paper is finished for good. Documents are digitally born, live digitally and die (almost) digitally. Our documents are created from our business software, word processing or spreadshee. We consult them, consult them and modify them as before and then sign them and have them signed without printing. The people affected by the document are notified by Docage, which means that we call more such or such to find out where the signature is. It’s so fluid.
Another interest, the automatic classification of documents in a system of multiple filing cabinets developed by Docage, I explain: before a document had to be labeled in our old GED system for each keyword by which we wanted to find it. It worked but took time, today it is done automatically from the creation of the document because we use the models of Docage. However, these models are already categorized into several filing cabinets, which means that each document created from these models is automatically linked to the same filing cabinets. Farewell to digital labelling and of course farewell to paper archiving. Archive which, as often in HR or accounting, was done in two phases: in a binder accessible in our department for a year, then every end of the month moving filing cabinets from the same month last year in the archives room. Docage archives our documents for at least 10 years and here too it is automatic for all signed documents. If I like the Docage filing system so much it’s not entirely for nothing, I participated at my humble level as a reference user. Indeed Stéphane, our advisor at Docage, asked me how we imagined the ideal classification system, well believe it or not but the result is exactly what I had described, to a detail I called it files. It made me funny because it was the first time I gave my opinion to a software publisher and something concrete came out of it. Usually, especially with payroll software, your customer service remarks have as much effect as an anti-wrinkle cream. I hope this happens to you, it reconciles you with this species apart from “computer scientists”.
So yes all this automation, necessarily it frees up time, and I’ll even give it to you precisely since we raised it scrupulously with my service for 15 days after 1 month when everything was in place. We felt that we were more relaxed, that we had more time to spend with the candidates, the employees of the company that calls us for their holidays, their stops, their questions on their pay slips. In short we felt it but the figure left us a moment speechless when in Excel we pressed the sigma to display the total: 63 hours! Yes we had spent 63 hours less on processing our documents. We are 5 people, so that’s about 18 of our added work time. That is, almost the working time of one of us.
Suffice to say that it allowed us to bring out all the projects we had and to think that now we had time to implement them. Projects that we had defined in a joint meeting and that management and employees wanted to see implemented for several years for some. The kind of project that gives meaning to our job and helps us to support the less pleasant but necessary sides.
When I presented this time saving to our boss, he was not surprised, he simply said, “I understand better.” He said he had had several positive feedback that our colleagues found us more relaxed on the phone. An indirect effect of having time to do things without a doubt.
Now, after being a pioneer in the company, our IT department is connecting other services to Docage. I am proud of it I must say.
So yes it means that you can always improve an organization that seems immutable, you only have to look if there is not a grain of sand that once removed reveals a new fluidity.
Personally, while the initial changes were essentially internal and related to the pleasure of changing habits and seeing the results. These are now deeper effects that are manifested thanks to a novelty in my life: I now go on time at night. Yes it holds in a few words and could almost seem anecdotal but this is the big turning point in my life: the time available in a day. The one outside of work and the commute to work. It means time for my daughter, to discuss her day, to pick her up after basketball. Time to go to sports on Tuesdays and Thursdays, whereas before I go once every two weeks even if at the time I did not admit it.
So, yes, you too, whatever your job, be attentive and open to changes, those that germinate in your mind, or in those of your colleagues. Listen to the proposals or get even better by asking them open questions about their daily activities and listening to them. This done may do a little advice out of a number of “Management” but when it works a good advice remains good advice. That was my example, if you are still here, it is because you are interested in it and may inspire you. I thank Stéphane de Docage who after hearing me 20 times on the phone say “But it’s great your thing!” offered to write this text.
Why initials on each page are useless with electronic signature
Electronic signature makes initials obsolete
Many new users of the electronic signature want to place a visual signature or paraphrases on each page of their document. Yet this is absolutely useless with modern and secure solutions like Docage’s. Here’s why:
With a paper document the paraphrases, originals handwritten at the bottom of pages, serve to prove that all pages of the document are original and authentic. That there have been no pages replaced, modified or added since the signing.
In a digital transaction with Docage, for example, the integrity of the document is ensured by a cryptographic seal that prevents any further modification of the slightest character or pixel of the sealed document. It should be remembered that even the visual signature in the document has no legal value as such. It is only electronic certificates that are added to the document but not visible directly in the document (but visible and verifiable in the Signatures panel of Acrobat Reader) that give it its legal value.
So don’t forget, the paraphrases belong to the old world, that of paper!
Understand the electronic signature in 2 minutes
2 minutes to understand the electronic signature
Here we go! In 2 minutes you will understand everything about the electronic signature. It has a legal value recognized throughout Europe since 2017 by the eIDAS regulation. This regulation distinguishes between 3 levels of signature, all of which have legal value but are more or less strong. Therefore, you have to choose the right one based on the size of the documents.
The simple signature:
How do I recognize it?
It is the equivalent of a handwritten signature without identity checks. A digital element identifying the signatory without security is attached to the document. This identification is easily questionable by the signatory. This is usually a checkbox, a positive response to an email, a scanned signature or a self-generated certificate with Acrobat or via online tools like SmallPDF.
When to use it?
When the act has little or no economic value.
When identity verification systematically prevents signature.
When the cost of identity verification (system cost – decrease in deeds for refusal of identification) is greater than the value of signed acts.
The advanced signature:
How do I recognize it?
It is the equivalent of a handwritten signature with identity check. A secure lying digital element of the signatory is attached to the document. This identification is difficult to dispute by the signatory. It is a copy of an ID, a double-factor authentication, an authenticated certificate with a certification authority, a biometric handwritten signature, a fingerprint. This is the signature used by Docage.
When to use it?
When the deed has a significant economic value.
When identity verification does not prevent the signature.
When the cost of identity verification (system cost – decrease in deeds for refusal of identification) is less than the value of signed acts.
When the simple signature does not represent sufficient security.
When qualified signature is impossible or unsuitable for the signing path.
The qualified signature:
How do I recognize it?
This is the equivalent of a handwritten signature authenticated by a public officer (notary, civil registry officer,…). A qualified digital certificate is attached to the document using a qualified device. This identification is indisputable because the entire signature process respects a state-defined process. This is a certificate physically handed over after inspection by a qualified trusted provider such as Certinomis and which will be used via a USB stick itself qualified for the protection it provides to the certificate (the signatory can only sign by entering a code that he is the only one to know).
When to use it?
When required by law (e.g. responding to a call for tender)
When you can’t afford a single contested signature.
When the cost of qualified identity verification (system cost – decrease in deeds for refusal or inability to identify qualified) is less than the value of signed acts.
How do you make your business sexy to attract talent?
Your company needs to attract talent
In the last few months whether you turn on your smartphone, TV, or radio, the good news is everywhere: unemployment is at its lowest. This is great news for everyone, almost everyone. Because who thinks of you who in turn have difficulty recruiting? That? Me! I thought of you and together we will try to put all the chances on your side because we have to deal with this new situation: it is now up to you to seduce the coveted talents and not the other way around.
We’ll see that it comes first through the image to get them interested in your business, then the job proposal has to be in the age of time for them to stop on your offer. And to finish the background must live up to the expectations thus raised to keep your recruits so dearly won.
So let’s start with the image conveyed by your company.
Modern digital communication that conveys your values and know-how
The most important thing is the image you perceive from the first contact. This first contact, the vast majority of which, but I hope not to teach you anything, is done on the internet. It is this image that will make the candidates interested in you or will pass their way with a simple click.
How do you know which image your website conveys, your social media pages, your logo? Don’t rely on your or your loved ones alone. Ask people who are not close to your family and who are close to your recruitment criteria to ask them for the first words that come to mind to describe your company after showing them around your site and pages.
If among the words there are “sad,” “old school,” “old school,” “old school,” a good facelift is required before moving on. If, on the contrary, you find words like “modern,” “dynamic,” “current,” then everything is fine, we can take the next step.
Your communication must highlight your values, they are the ones that will create a link between your visitor and your company sometimes even without him being aware of it. If you tell yourself that you don’t have any particular values, do a survey this time with those who know you best: your loyal customers and especially your employees. Ask them why they chose you initially and why they continued their relationship. It will be a double opportunity to deepen the knowledge of your own company, but above all to make it a commercial lever.
So once you’ve identified it, make sure that the first survey I suggested you do brings them out. If not, review your messages here too, simplify them, put them more forward, and support them with testimonials.
An ad that makes you want
We are here on an interesting point that symbolizes the reversal of roles induced by the happy reversal of the labour market. As before, candidates for a position were constantly advised to take care of their CVs, today it is up to companies to take care of their ads.
Let’s see how:
A clear and concrete job definition: In this part, there’s no room for poetry. Your ad should contain the keywords your candidates will be looking for.
A reminder of your values: Here it’s easy, you take up the work done in the previous paragraph.
A good distribution of your ad: on your site of course, on your LinkedIn page, your pages on social networks and then 2 or 3 specialized ad sites.
Propose an innovative project
What’s new is what the best profiles are looking for first. If they are currently in office, which is often the case, they will change companies to take on a new challenge. That’s what you need to put forward. Be careful if you do not think you will be able to offer something new, I reassure you right away: the novelty is relative. Two companies that import-export cereals will offer new products to the competitor’s employees if they work with different countries. An Alsatian carpenter will offer something new to a Basque carpenter. The trick is to carefully read your foal’s CV to detect the differences with his old posts and present them from the point of view of novelty by highlighting only the positive points of your solutions or techniques.
A company where you feel good
Bravo! You have taken all the previous steps brilliantly and now here are the first interviews that are being prepared. The game is not won, you will have to answer questions from your candidates. Because if your ad has seduced them, either you are at the top of their list and they will want to reassure themselves about their choice, or you are a challenger and you will have to be more convincing than the other recruiters or the current employer of your nugget if it is still in office.
Here are the things that will make the difference, especially if you check them all, otherwise try to respect as many as possible because today every employee needs meaning in his work. It’s an element that even supersedes the salary, so let’s go, let’s see if your business is sexy.
Gender equality
Gender equality is a passionate topic: many executives refuse to acknowledge that their company is concerned. Yet objective markers exist to measure equal pay or statutory equality. As of March 1, 2020,the Gender Equal Pay Index is mandatory, it must be calculated and published on your website. You can find all the information to calculate it on the official government simulator page. Neglecting this factor means ensuring that you do not receive the most talented women. Ensuring that all men and women enjoy the same benefits and are treated the same, so that everyone finds their rightful place regardless of gender, is beneficial for the well-being of your employees and the cohesion of your teams. But it is also a factor in attracting women, and men sensitive to the subject, by communicating either about the measures you have put in place or will be putting in place.
A healthy relationship with your customers
How is it that the profiles I’m looking for don’t meet my offer despite the interest of the position and the comfortable salary that goes with it? Perhaps you have overlooked an essential point: your future employees are or have been a customer, or know one of your customers. If your customer relationship is bad, the talents will not apply because today, even if they have not been personally affected by a bad experience, they will when they search for your business stumble on forums where the bad testimonials can cut off any desire for collaboration.
Again, I can only advise you too much to anticipate and carry out this research yourself or if you are serene on this point, take the opportunity to make it an asset and why not put in place a policy of harvesting active customer testimonials. Your company will be even more attractive for a future candidate who will feel valued to join this beautiful company whose customers are full of praise on the internet.
Pleasant and adapted premises
Yes I know it’s a lapalissade. But not that much, you’ll see. Pleasant premises are not necessarily those seen a thousand times in reports on start-ups, no it’s a little more complicated than that. According to a TNS-Sofres survey on the French and their offices,the myth of open space is dead. 89 of those surveyed want to work in an office with a maximum of 4 people, 49 of whom are in an individual office. Given that 62 of the respondents say that their work environment has an impact on their stress levels, this will be an important criterion for your future employees.
On this point I advise you to ask the question frankly to the successful candidates to find out his preferences. Some are unable to concentrate as soon as there is someone else in the office, while others are depressed if they are alone all day.
A sincere ecological approach – zero green washing
Yes I know you knew I was going to talk about ecology at some point but it’s a reality. Ecology is the first provider of meaning for a company. As the title suggests, while greenwashing was able to work from 2000 to 2010, today its big strings are counterproductive. Associations are in charge of uncovering acts that contradict slogans. On this point it is better to do nothing than pretend.
Now if you have implemented a sincere ecological approach, incorporate it into your values and communicate on it, talk about it during your job interviews. It’s a real asset don’t undersell it.
If you haven’t implemented anything on the subject, now is the time to think about it and take action. You can apply ecological action on your core business, but also on your internal functioning: local, administrative, travel, IT, etc.
You can also rely on third-party structures to offset your carbon emissions, in short there are plenty of solutions. Only will counts.
Supporting humanitarian projects
What better way to make sense of your business than to support humanitarian actions? Well, there’s better! Invest your employees in it. The interest will be increased tenfold: you will be able to communicate without suspicion that it is only a marketing stunt. You provide a unique opportunity for your employees to strengthen the bond with your company, to communicate on social networks and in the media with the heart. And the heart always takes it further, so why not to the heart of the talents you covet time…
And if that’s not the argument that got them to you, it’s going to be an argument to come out in an interview but by bringing it indirectly. For example, by posting it on your premises or with an exchange between your candidate and a collaborator involved in this project. He will then speak to him with passion, passion that your future employee will unconsciously associate with your company.
If you want to know how to integrate humanitarian into your company I recommend this article of the express that presents all possible solutions.
Promoting new forms of work
Offering your candidate a panel of work organizations is to show an open mind and modernity that portends to your future recruit that she will be able to flourish at every stage of his life. Here are the steps you can take to make your business the most attractive of all:
Telework: Being able to work from home when a child is sick, or during a transport strike is comforting.
Part-time: To be able to work at 80 for a few years to combine work and family life.
Inter-service projects: Working in a silo is necessary to structure energies but to provide for periods in the year when one changes colleagues, point of view, manager, constraints is stimulating and allows to break the routine. To do this, you can set up working groups made up of people from different departments who will be responsible either for a new project or to rethink an existing but perfectable organisation.
I am not going to tell you that all of these measures can be adopted overnight, but the most important thing is to start the process and communicate about the actions that have been done and are being done. Your company will thus optimize all its sex appeal for those who today are in a position of strength: your future talents.
The electronic signature for salespeople
The benefits of e-signature for salespeople
The commercial department is most concerned with the contribution of remote electronic signature. What for? Unlike other services of the company where it reduces costs, integrated into your commercial circuit it will also allow you to increase your turnover. The benefits of electronic signature for the commercial service therefore have an impact on the entire company with a potential gain of 15 to 38. We’ll detail how and why in this article depending on the use case.
The impact of electronic signature on commercial service
As a salesperson you are often faced with waiting for a signature of a document you have sent to your client or prospect. Almost all companies are subject to the expectation of a signed document to reach a sale. The electronic signature transforms this step by simplifying and shortening it to the maximum. You then spend several days to sometimes a few seconds to send your contract, quote or purchase order and find it signed in your inbox.
Here are the main documents involved in this radical transformation in detail?
contract
The contract is most impacted by electronic signature because it has several signatures. However, the more signatories there are on a document, the greater the benefits. You publish your contract, you inform the signatories (internal and/or external to your company) and then you send for signature. From there the magic works: the document will be sent in the order you have defined. For example, your sales manager will be asked to sign the contract, and if he refuses your client will not be asked to sign unnecessarily. You can choose a signature mode per signatory: your sales manager by email code, your customer with stronger authentication, by SMS code. No matter how many pages you have, there’s only one code to sign every page. In 2 minutes you can receive your document signed by both parties without any impression and regardless of the distance between them.
Quote and purchase order
The electronic signature will speed up the signing of your quotes because it facilitates handling for your client. No matter where and when he can sign your quote without being at the office, only his smartphone, which no longer leaves him like everyone else, is needed. You reduce the time between decision-making and your client’s commitment. In addition, signing an electronic quote allows each of the parties, you and your client, to keep an original signed from the quote. This original will then be able to follow your trade circuit for perfect traceability.
Delivery voucher or receiving PV
Why have this document signed electronically? This is the document that proves the delivery of your product or service to your customer. His signature must therefore be irrepudiable. Again you will be able to use the electronic signature and qualified time stamp to prove the good execution of the sale. Even if your client is remote.
Terms and conditions of sale
Signing your terms and conditions of sale at the same time as your first quote with your customer for example is much simpler with the electronic signature. The same SMS code will allow him to accept all documents attached to your quote. There are therefore no additional constraints and therefore no brakes on this first sale.
SEPA mandate
If you take your customers, like The CGVs, you can take advantage of your first sale to get your customer to sign your SEPA mandate. If we summarize, in a single electronic transaction you can have your quote, your CGV and a SEPA mandate signed. Always with a single SMS code to enter for your client.
Electronic signature and misconceptions
Paper documents should be kept in the event of a review or dispute.
No,if you have your documents signed with an electronic signature solution with legal value like Docage. Your digital documents are original goods under the law. As such, they have probative value to the administration and the courts. They even have a notable advantage: the qualified time stamping accurately and without possible questioning the day and time of the signing of the document.
Implementing complete dematerialization is expensive.
To this question 3 possible answers:
Not if you choose a turnkey solution like Docage that is operational immediately with no commissioning fees.
A little more expensive if you want to integrate a consent platform into your business software via our API. But the time savings that this integration should provide you with will be depreciated in a few weeks.
Yes if you opt for platforms that do not hesitate to charge you an installation fee between several hundred or thousands of euros for a setting that with Docage is automated.
Trust Docage, the ideal digital consent platform for salespeople
Electronic signature in real estate
The benefits of electronic signature in real estate
The real estate sector is a sensitive sector for everyone’s wealth and for the finances of the state. This is why its activity is very controlled, and which says control, says ubiquitous signatures in the management of a property. Until the Alur Law and more recently the Elan Law these signatures were the main obstacles to the dematerialization of documents. But now the electronic signature has the same legal value as the handwritten signature and therefore allows the removal of the paper.
The dematerialization of documents is rapidly modernizing the sector. The electronic signature lightens the entire documentary chain since from now on everything is automatable. Remote electronic signature saves you even more time since many documents are signed without a physical encounter or before it is needed!
Applications of electronic signature in real estate
What documents will you and your customers be able to sign electronically?
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Sales mandate and lease mandate
For owners not residing in the property (and your agency), the ability to immediately remotely sign a warrant will allow you to get more commitment. Indeed your client can sign as soon as you have convinced him (by phone, or by internet) that you are the right interlocutor to take care of his property. Thus limiting the risk that a competitor will convince him by the time he receives and returns the mandate as is the case in paper version.
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Visit ings
The application is interesting here because by having your potential buyer sign remotely before your visit, it prevents you from discussing the administrative part with him during the visit.
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Bail bond
This is perhaps the biggest step forward: forget the 20 lines of text that the guarantor had to fill and that you had to control painfully. Now electronic signature avoids this formalism. Changes in legislation sometimes get really good!
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Offer to buy and sell compromise
We are dealing here with sensitive acts. You will offer the opportunity to the signatories to seal their commitment as soon as their choice is priced and whatever the time of their decision.
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Leasing lease
Signing leases remotely is a valuable time saver in tense times such as back-to-school for university towns. Students who want to rent an apartment without moving because they enjoyed the good on the internet can sign their lease instantly. And a small reminder, their guarantor can also sign the bond electronically. It is also ideal for seasonal rentals where vacationers are often on the other side of the country or the world.
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State of play
If the former occupant cannot be present during the state of play, this will no longer prevent him from remotely signing your statement. This speeds up the work or the refund of the residual security deposit to close your file.
Electronic signature in real estate and preconceived ideas
Paper documents should be kept in the event of a review or dispute.
No,if you have your documents signed with an electronic signature solution with legal value like Docage. Your digital documents are original goods under the law. As such, they have probative value to the administration and the courts. They even have a notable advantage: the qualified time stamping accurately and without possible questioning the day and time of the signing of the document.
Implementing complete dematerialization is expensive.
To this question 3 possible answers:
Not if you choose a turnkey solution like Docage that is operational immediately with no commissioning fees.
A little more expensive if you want to integrate a consent platform into your business software via our API. But the time savings that this integration should provide you with will be depreciated in a few weeks.
Yes if you opt for platforms that do not hesitate to charge you an installation fee between several hundred or thousands of euros for a setting that with Docage is automated.
Trust Docage, the ideal digital consent platform for property management
Une interface simple et une prise en main rapide
Faire signer un document électroniquement avec Docage est aussi simple que d’envoyer un email. En moins d’une minute vous pouvez envoyer votre premier document à signer. Mais le véritable puissance de Docage se révélera lorsque vous utiliserez les modèles qui automatiseront tous vos paramétrages.
Une sécurité accrue
Une signature électronique offre plus de sécurité qu’un document signé à la main. Une fois signé votre document comporte les certificats électroniques pour chaque signataire et un horodatage qualifié eIDAS. La document est ainsi scellé empêchant toute modification ultérieure. Un fichier de preuves l’accompagne, le tout étant archivé pendant 10 ans.
La plateforme de consentement avec un rapport prestation-prix inégalé
A 0.75 € vous bénéficiez d’une offre unique qui inclus tout ce dont vous pouvez avoir besoin : parcours de consentement, certificats de signature électronique, horodatage qualifié et archivage pendant 10 ans ! Comparés aux 4,70 € d’une gestion de signature par email, ou aux 9,60 € d’une gestion de signature par courrier, le retour sur investissement est immédiat et sans égal. Sachant que les 0.75 € ne sont débités qu’en cas de signature de votre document, sinon c’est gratuit.
S’il vous reste un doute sur l’intérêt financier de Docage, vous pouvez calculer en direct votre tarif. Visualisez les économies et les revenus que vous pouvez générer grâce à notre simulateur de tarifs.
Des fonctionnalités adaptées à vos documents
Non seulement notre plateforme de consentement électronique vous permet faire signer électroniquement vos documents, mais en plus vous bénéficiez de fonctionnalités exclusives comme :
- Les relances automatiques par email des signataires qui augmentent le taux de signatures.
- La génération par lot de vos transactions qui vous permet de générer plusieurs milliers de transactions en une seule opération.
- L’archivage pendant 10 ans de vos transactions et de leur fichier de preuve.
Testez librement et gratuitement Docage Signature ou contactez-nous dès aujourd’hui si vous avez des questions ou pour être guidé lors de votre démarrage.
Electronic signature in HR services
The benefits of e-signature in HR services
Optimize your company’s HR service with electronic signature, so you can get it to be contracted quickly and securely. While the “zero paper” policy is becoming more and more present in our companies, the human resources cluster was often one of the most difficult to digitize. The cause: the original signed paper documents that had to be kept.
But today the legal value of electronic signature for the HR service allows it to catch up especially in relation to the marketing department often already fully digitized. So yes, for human relations too, forget the impressions, mailings and delays necessarily long compared to the immediacy of a digital consent platform like Docage.
Applications of electronic signature in HR
The advantages of signing in an HR department are numerous as the use cases are present at every stage of the employee’s life and changes in legislation. Here are the main ones:
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Confidentiality agreements for candidates
Ask candidates to sign confidentiality agreements electronically in advance or in person to speed up your recruitment while giving your company’s first contact in modern image to your future talent.
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Employment contract and endorsements
Once you have made your decision, you will be able to send the employment contract to your new employee. It will be able to sign it with a simple SMS code and it will be automatically archived in your secure Docage space.
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Update disensitis on employees
To be enforceable against employees, your internal regulations and its amendments must be notified to them. Signing is the best way to prove this change but also to centralize consents and thus to be able to easily restart those who have not yet signed.
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Hour records
If you need to have your employees sign an hour statement on weekends or at the end of the month, the electronic signature will allow you to protect yourself against further challenges.
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End of contracts
The end-of-contract process requires rigorous formalism, and electronic signature is also a good ally to organize and simplify the entire process. TheeIDAS qualified eIDAS time stamp also formalizes compliance with the procedure.
Electronic SIGNATURE in HR and preconceived ideas
Paper documents should be kept in the event of a review or dispute.
No,if you have your documents signed with an electronic signature solution with legal value like Docage. Your digital documents are original goods under the law. As such, they have probative value to the administration and the courts. They even have a notable advantage: the qualified time stamping accurately and without possible questioning the day and time of the signing of the document.
Implementing complete dematerialization is expensive.
To this question 3 possible answers:
Not if you choose a turnkey solution like Docage that is operational immediately with no commissioning fees.
A little more expensive if you want to integrate a consent platform into your business software via our API. But the time savings that this integration should provide you with will be depreciated in a few weeks.
Yes if you opt for platforms that do not hesitate to charge you an installation fee between several hundred or thousands of euros for a setting that with Docage is automated.
Trust Docage, the ideal digital consent platform for HR management
Une interface simple et une prise en main rapide
Faire signer un document électroniquement avec Docage est aussi simple que d’envoyer un email. En moins d’une minute vous pouvez envoyer votre premier document à signer. Mais le véritable puissance de Docage se révélera lorsque vous utiliserez les modèles qui automatiseront tous vos paramétrages.
Une sécurité accrue
Une signature électronique offre plus de sécurité qu’un document signé à la main. Une fois signé votre document comporte les certificats électroniques pour chaque signataire et un horodatage qualifié eIDAS. La document est ainsi scellé empêchant toute modification ultérieure. Un fichier de preuves l’accompagne, le tout étant archivé pendant 10 ans.
La plateforme de consentement avec un rapport prestation-prix inégalé
A 0.75 € vous bénéficiez d’une offre unique qui inclus tout ce dont vous pouvez avoir besoin : parcours de consentement, certificats de signature électronique, horodatage qualifié et archivage pendant 10 ans ! Comparés aux 4,70 € d’une gestion de signature par email, ou aux 9,60 € d’une gestion de signature par courrier, le retour sur investissement est immédiat et sans égal. Sachant que les 0.75 € ne sont débités qu’en cas de signature de votre document, sinon c’est gratuit.
S’il vous reste un doute sur l’intérêt financier de Docage, vous pouvez calculer en direct votre tarif. Visualisez les économies et les revenus que vous pouvez générer grâce à notre simulateur de tarifs.
Des fonctionnalités adaptées à vos documents
Non seulement notre plateforme de consentement électronique vous permet faire signer électroniquement vos documents, mais en plus vous bénéficiez de fonctionnalités exclusives comme :
- Les relances automatiques par email des signataires qui augmentent le taux de signatures.
- La génération par lot de vos transactions qui vous permet de générer plusieurs milliers de transactions en une seule opération.
- L’archivage pendant 10 ans de vos transactions et de leur fichier de preuve.
Testez librement et gratuitement Docage Signature ou contactez-nous dès aujourd’hui si vous avez des questions ou pour être guidé lors de votre démarrage.
