The commercial department is most concerned with the contribution of remote electronic signature. What for? Unlike other services of the company where it reduces costs, integrated into your commercial circuit it will also allow you to increase your turnover. The benefits of electronic signature for the commercial service therefore have an impact on the entire company with a potential gain of 15 to 38. We’ll detail how and why in this article depending on the use case.

As a salesperson you are often faced with waiting for a signature of a document you have sent to your client or prospect. Almost all companies are subject to the expectation of a signed document to reach a sale. The electronic signature transforms this step by simplifying and shortening it to the maximum. You then spend several days to sometimes a few seconds to send your contract, quote or purchase order and find it signed in your inbox.
Here are the main documents involved in this radical transformation in detail?

contract

The contract is most impacted by electronic signature because it has several signatures. However, the more signatories there are on a document, the greater the benefits. You publish your contract, you inform the signatories (internal and/or external to your company) and then you send for signature. From there the magic works: the document will be sent in the order you have defined. For example, your sales manager will be asked to sign the contract, and if he refuses your client will not be asked to sign unnecessarily. You can choose a signature mode per signatory: your sales manager by email code, your customer with stronger authentication, by SMS code. No matter how many pages you have, there’s only one code to sign every page. In 2 minutes you can receive your document signed by both parties without any impression and regardless of the distance between them.

Quote and purchase order

The electronic signature will speed up the signing of your quotes because it facilitates handling for your client. No matter where and when he can sign your quote without being at the office, only his smartphone, which no longer leaves him like everyone else, is needed. You reduce the time between decision-making and your client’s commitment. In addition, signing an electronic quote allows each of the parties, you and your client, to keep an original signed from the quote. This original will then be able to follow your trade circuit for perfect traceability.

Delivery voucher or receiving PV

Why have this document signed electronically? This is the document that proves the delivery of your product or service to your customer. His signature must therefore be irrepudiable. Again you will be able to use the electronic signature and qualified time stamp to prove the good execution of the sale. Even if your client is remote.

Terms and conditions of sale

Signing your terms and conditions of sale at the same time as your first quote with your customer for example is much simpler with the electronic signature. The same SMS code will allow him to accept all documents attached to your quote. There are therefore no additional constraints and therefore no brakes on this first sale.

SEPA mandate

If you take your customers, like The CGVs, you can take advantage of your first sale to get your customer to sign your SEPA mandate. If we summarize, in a single electronic transaction you can have your quote, your CGV and a SEPA mandate signed. Always with a single SMS code to enter for your client.

Paper documents should be kept in the event of a review or dispute.

No,if you have your documents signed with an electronic signature solution with legal value like Docage. Your digital documents are original goods under the law. As such, they have probative value to the administration and the courts. They even have a notable advantage: the qualified time stamping accurately and without possible questioning the day and time of the signing of the document.

Implementing complete dematerialization is expensive.

To this question 3 possible answers:

Not if you choose a turnkey solution like Docage that is operational immediately with no commissioning fees.

A little more expensive if you want to integrate a consent platform into your business software via our API. But the time savings that this integration should provide you with will be depreciated in a few weeks.

Yes if you opt for platforms that do not hesitate to charge you an installation fee between several hundred or thousands of euros for a setting that with Docage is automated.